Website Policies

Looking for the College's policies regarding online privacy, internal and external linking, and copyright and disclaimer issues? Please review the information below and contact us if you have any questions.

Privacy Policy

The American College of Rheumatology (the "College") is committed to safeguarding your privacy. This statement explains our online information practices and the choices you can make about the way the information you provide us is collected and used. For easy and direct access, we provide a link to this statement from the footer of our home page and all other pages of the website (the "Site").

The College is the sole owner of and the only organization that uses the information collected on this Site. We will not sell or rent this information to others under any circumstances. Please see the Service Providers section of this Policy for an explanation of how we share certain information with some approved third party providers for specific services needed to conduct business.

What Information We Collect and How We Use That Information

We do not store sensitive information from our visitors, such as credit card or social security numbers. We sometimes request users of the Site to provide personally identifiable information. If you create an account, you will need a personal User Name and Password. You may be asked for your contact information, such as your name, email address, address, work setting, profession, principal professional field and country of residence ("Personal Information"). The Personal Information is linked directly to a personal User Name and Password chosen by the user and can be retrieved only by supplying the correct User Name and Password that is linked to that account. It is the user’s responsibility to maintain his/her password securely and to confirm the accuracy of his/her information. The College does not share your profile with third parties.

Service Providers

The College uses certain third-party providers as needed to conduct business and to provide specific services. For example, we use third party companies for certain meeting registration functions, abstract processing, market research, fundraising, journal publishing, shipping and credit card processing. We may share names, address information, phone, fax, and/or an email address as necessary for the third party to provide these services. These third parties are not allowed to use personally identifiable information except for the purpose of providing these services. We make our privacy policies clear to any providers, and adherence to these policies is required for maintaining a business relationship with the College. These companies are under contractual obligation with the College, and do not retain, share, store or use personally identifiable information for any secondary purposes.

Internet Protocol Address

We collect an internet protocol ("IP") address from all visitors to our Site. An IP address is a number that is automatically assigned to your computer when you use the Internet. We use IP addresses to help diagnose problems with our server, administer our Site, analyze trends, track users' movement, gather broad demographic information for aggregate use in order for us to improve the Site, and deliver customized, personalized content. IP addresses may be collected in log files along with information regarding your browser type, internet service provider, referring/exit pages, platform type, date/time stamp, and number of clicks.  IP addresses are not linked to personally identifiable information.


This Site uses cookies. By using this Site, you agree that the College may place cookies on your device and access them when you visit our Site. A cookie is a small file of letters and numbers that we put on your computer. The cookies we use aid us in improving our Site and your experience by tracking which areas and features of our Site are popular, making the Site easier to navigate, counting visits, and allowing a registered user to remain signed in to his/her user profile throughout a visit. If you want to opt out of our cookies, you can delete them and any other cookies that are already on your computer. Please refer to the help and support areas on your Internet browser for instructions on how to locate the file or directory that stores cookies. Some functionality on our Site may be affected if you delete our cookies.


The College collects the following information through our secure online financial-transaction pages: name, address, email address, phone number, and credit card information. This personally identifiable information is used for billing purposes, to process your order, to acknowledge receipt of your transaction and/or to include you on the College’s mailing/emailing list if you choose to join them. Additionally, if we have trouble processing an order, the information is used to contact the user.  By engaging in an kind of activity on the Site that uses financial information, you consent to our using your financial information, or providing your financial information to our service providers and to such third parties as we determine is necessary, to process your transactions.  These third parties may include banking institutions used to process these transactions  Any of these various third parties are authorized to use your financial information in accordance with our contractual arrangements with such third parties and in accordance with their own privacy policies, over which we have no control.


We care about the security of your transactions and apply industry-standard practices and technologies to safeguard your credit card information. We use high-grade encryption and the secure https protocol to communicate with your browser software, which guards against interception of the credit card information you give us. We also employ several different security techniques to protect your personally identifiable information from unauthorized access by users inside and outside the organization. The Web servers for the College are located in a secure environment, and computer systems are maintained in accordance with industry standards to secure information. You should be aware, however, that “perfect security” does not exist on the Internet, and third parties may unlawfully intercept or access transmissions or private communications.

Children's Privacy

None of the content and information on the College’s website is targeted toward children under 13 years of age. We make every effort possible to ensure that we do not collect or maintain information on our website from those we know to be younger than 16 unless parental consent has been obtained in writing.  If you are under the age of 16, please do not provide any Personal Information through the Site.  If you are under the age of 16 and have already provided Personal Information through the Site, please have your parent or guardian contact us immediately using the information below so that we can remove such Personal Information from our files.

Correcting/Updating/Deleting/Deactivating Personal Information

If a user's personally identifiable information changes (such as zip code, phone, email or address), or if a user no longer desires our service, the College provides a way to correct, update or delete/deactivate users' personally identifiable information. This can be done by logging into their account and updating information, by emailing the Membership Department or by contacting the College by telephone at the number provided below.

International Users

If you are visiting the Site from outside of the United States: your connection may be made through and to servers located in the United States; your registration, entries and orders placed through the Site may be fully processed in and from the United States; and all information you provide may be processed and maintained in our web servers and internal systems located within the United States.  The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country, but please be assured that we take steps to ensure that your privacy is protected.  By using our services, you understand that your information may be transferred to our facilities and those third parties with whom we share it as described in this Policy.  By using the Site, you authorize the export of Personal Information to the United States and its storage and use as specified above when you provide such information to us.  This Privacy Policy and our legal obligations are subject to the laws of the State of Illinois and the United States, regardless of the location of any user.  Any claims or complaints must be filed exclusively in the courts of the United States in the State of Illinois.

Changes to This Policy

In the event that the American College of Rheumatology decides to alter its privacy policy, the changes will be added directly to this statement. We indicate the date of the current Privacy Policy below, so you know when it was last updated.  Continued use of this Site after any such revision or modification constitutes your acceptance of this Privacy Policy as so revised or modified. By using the site(s), you agree to this change procedure.

Website Linking Policy

Links to Other Websites

The College’s Site includes links, some temporary and some permanent, to other websites. We use the following criteria to evaluate sites for linking. The linked site should:

  • Relate to the mission of the College;
  • Complement and enhance the information on our site;
  • Provide credible, accurate, current, science-based information

We are not responsible for the privacy and security practices of any other website or the nature of the content contained therein. Users are encouraged to be aware when they leave the College's Site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by this website.

Incoming Links to the College

The College grants a nonexclusive, limited permission to websites to place a text link to containing the exact words "American College of Rheumatology" or our domain name (presently on their Site to develop a link between their site and the College Site(s).

Content Integrity, Link Location

The College requests that sites do not use links to other than a text link. The materials on the linking site should not imply any association with or in relation to the College or imply in any way that any materials from our Site are maintained within or originate from the linking website. The College does not permit any content from our Site to be framed within another site. Material may not be copied from our Site for publication in any form without the College's express written permission. Companies advertising products are requested to not link to the College Site from any advertising or marketing pages, or to include any pages that refer specifically to a particular drug by brand name through overt logo use or textual reference. All links should be for nonprofit or educational purposes only. The College shall not be responsible for any loss, damage, liability or expense that may accompany or result from your use of a text link to the College.

Website Proprietary Legend and Disclaimer

All materials posted on this Site are subject to copyrights owned by the College. The College hereby provides limited permission for the user of this Site to reproduce, retransmit or reprint for such user's own personal use (and for such personal use only) part or all of any document on this Site as long as the copyright notice and permission notice contained in such document or portion thereof are included in such reproduction, retransmission or reprinting. All other reproduction, retransmission, or reprinting of all or part of any document found on this Site is expressly prohibited, unless the College has expressly granted its prior written consent to so reproduce, retransmit, or reprint the material. All other rights reserved.


The names, trademarks, service marks and logos of the College appearing on this Site may not be used in any advertising or publicity, or otherwise to indicate the College's sponsorship of or affiliation with any product or service, without the College's prior express written permission.


The College is providing information and services online as a benefit and service in furtherance of the College's mission. The College makes no representations about the suitability of this information and these services for any purpose.

The College does not exert editorial control over materials that are posted by third parties and specifically disclaims any and all liability for any claims or damages which may result from any postings by third parties. Although the College's Site includes links providing direct access to other Internet sites, the College has not participated in the development of those other sites, and does not exert any editorial or other control over those other sites. The College accepts no responsibility for the opinions and information posted on this Site by users other than the College.

The College disclaims all warranties with regard to information posted on this Site, whether posted by the College or any third party; this disclaimer includes all implied warranties of merchantability and fitness. In no event shall the College be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortious action, arising out of or in connection with the use or performance of any information posted on this Site.

Updated August 2015