Eligible meetings and events organized by exhibitors, universities, non-profit organizations, and government entities may be held in conjunction with ACR Convergence, the ACR's annual meeting. Any meeting or event that involves ACR scientific meeting attendees hosted by a company or organization, regardless of exhibiting status, is considered an affiliate event and must be approved by the ACR.
All third-party agencies acting on behalf of an exhibiting company are expected to adhere to ACR exhibitor rules and regulations, including all affiliate event guidelines. The exhibiting company will be held responsible for the activities of any third-party agency appointed on its behalf.
Please complete the Affiliate Events application for consideration to hold an event during ACR’s annual meeting. If approved, you will receive an Affiliate Events approval letter within 5-7 business days of your application submission.
The application deadline is November 3, 11:59 PM ET.
Affiliate Events Application
To hold an affiliate event, you must be one of the following:
Meetings and events must adhere to the policies, rules, regulations, and guidelines and must be approved by the ACR. Events cannot offer CME (except for approved industry symposia). The ACR does not allow signs, banners, or hospitality/registration desks in lobbies or any public areas of hotels or the convention center publicizing affiliate events. One sign placed directly outside the assigned meeting room is permitted.
Affiliate events may be held during the times stipulated in the Affiliate Events Information sheet. All other times are reserved for ACR programming. On-site registration for affiliate events may not begin before the approved event time.
Non-attendee meetings are any event at which only full-time employees of the organization will be present.
Approved Times: Unrestricted
Attendee meetings are any event in which ACR attendees will be present. They may not offer CME. Attendee meetings include:
All affiliate events must adhere to and uphold ACR COVID-19 guidelines and policies.
Hotel hospitality suites can be reserved by exhibitors and used for social events and any of the other approved meeting types. The guidelines and the approved times for the meeting/event must be followed and ACR approval must be received. Contact information to obtain a hospitality suite will be available upon application approval.
Companies interested in offering a symposium should refer to the ACR Convergence Industry Supported Symposia Guidelines. There is a separate application process for this type of event.
See Industry Supported Symposia Details
Any event or activity outside those offered by the ACR is prohibited November 11–14.