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The ACR offers opportunities for you to hold affiliate events during our Annual Meeting. An affiliate event is any meeting or event organized by exhibitors, universities, nonprofits, and government entities.
If your organization is interested in hosting an event, please see the information below to learn more. Please note that all affiliate events must be approved by the ACR.
To hold an affiliate event, you must be one of the following:
Events must adhere to the ACR policies, rules and regulations, and guidelines listed below and all events must be approved by the ACR. Events cannot offer CME (except for approved industry symposia).
Affiliate events may be held during the times outlined in the Affiliate Events Schedule. Restricted times are reserved for ACR programming. Onsite registration for affiliate events may not begin before the approved event time.
Any event at which only full-time employees of the organization will be present.
Staff Meetings: Cannot include professional attendees unless they are full-time employees.
Any event to which an ACR meeting attendee will be invited.
Advisory Boards: Sponsored and financially supported by a pharmaceutical/biotech organization, academic center, nonprofit organization, or consortium that focuses on a genuine need, benefits patient welfare, documents outcomes, and advances the field of rheumatology.
Analyst/Financial Meetings: A meeting held by publicly traded corporations where the company executives provide information about how the company is performing and its future financial prospects.
Committee Meetings: A meeting of a group of no more than 50 people for administrative purposes. May not exceed eight hours in length during the approved times. There are different time slots for industry vs. non-industry committee meetings.
Hospitality Suites: Small social gatherings sponsored and financially supported by an external entity. These events must be held in hotel hospitality suites. Educational activities of any kind are not permitted. To obtain a hospitality suite, contact ACR Housing and Registration.
Convention Management Resources (CMR)
101 Mission Street, Suite 200
San Francisco, CA 94105
Phone: 800-990-2446 or 415-979-2286 (6:00 AM - 6:00 PM Pacific Time)
Investigator Meetings: Restricted to fewer than 150 individuals and sponsored and/or financially supported by a pharmaceutical/biotech organization, academic center, nonprofit organization, or consortium.
Social Events (pharmaceutical/biotech organizations): A reception, dinner, etc., where there is no CME educational programming and which is sponsored and financially supported by an exhibiting organization. Speakers may be engaged, provided they are primarily employed by (primarily employed is defined as 50% or more of an individual's working time) the supporting organization. The ACR does not regulate, endorse, or support social events. The ACR strongly discourages large social events.
Social Events (university, government or nonprofit): Events organized, sponsored, and financially supported by a university or nonprofit organization.
Symposia: Only Corporate Roundtable donors are eligible to offer symposia during the Annual Meeting. Companies interested in offering a symposium should refer to the IndustrySupported Symposia Guidelines. There is a separate application process for this type of event.
Fellows-in Training/Medical Students/Residents Events: Any event or activity outside the ACR Fellows Education Fund is prohibited from November 2 - November 8.
Focus Groups: Meetings that target a specific group of attendees to obtain specific data. Focus group meetings are only allowed at the conclusion of the Annual Meeting - November 8 after 12:30 PM.
Organizations that wish to host an affiliate event must complete the Affiliate Event Application.
Requests for hotel rooms must be made by the supporting organization through the online exhibitor housing process. Organizers of affiliate events should contact the exhibiting company’s official contact person to reserve hotel accommodations. For more information, see Exhibitor Housing in the Exhibitor Prospectus: Rules and Regulations Guide.
Space for affiliate buses at the San Diego Convention Center and official ACR hotels is limited. Buses cannot interfere with the official ACR shuttle service. Prior approval must be obtained in advance to use driveways or bus lanes at ACR venues. Contact Erroll Hotard at email@example.com or 888-447-4387, ext. 330 or 877-865-3437. Transportation for affiliate events may not begin prior to 15 minutes before approved event times.
404-633-3777, ext. 117