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Eligible meetings and events organized by exhibitors, universities, non-profit organizations, and government entities may be held in conjunction with the ACR/ARP Annual Meeting. Any meeting or event that involves ACR scientific meeting attendees hosted by a company or organization, regardless of exhibiting status, is considered an affiliate event and must be approved by the ACR.
All third-party agencies acting on behalf of an exhibiting company are expected to adhere to ACR exhibitor rules and regulations, including all affiliate event guidelines. The exhibiting company will be held responsible for the activities of any third-party agency appointed on its behalf.
Affiliate event applications are open. See the Annual Meeting Affiliate Event Guidelines.
Affiliate Event Application
To hold an affiliate event, you must be one of the following:
A 2019 exhibitor (If the ACR receives notice that an exhibiting company cancels exhibit space, all affiliate event approvals, as well as housing reservations, badges, etc., will be cancelled.)
Meetings and events must adhere to the policies, rules, regulations, and guidelines and must be approved by the ACR. Events cannot offer CME (except for approved industry symposia). The ACR does not allow signs, banners, or hospitality/registration desks in lobbies or any public areas of hotels or the convention center publicizing affiliate events. One sign placed directly outside the assigned meeting room is permitted.
Affiliate events may be held during the times in the Annual Meeting Affiliate Events Schedule. All other times are reserved for ACR programming. On-site registration for affiliate events may not begin before the approved event time.
Non attendee meetings are any event at which only full-time employees of the organization will be present. They cannot include ACR attendees unless the individual is an employee of the company or sits on the board. They may not offer CME. Approved Times: unrestricted.
Attendee meetings are any event in which ACR attendees will be present. They may not offer CME. Attendee Meetings include:
Hotel hospitality suites can be reserved by exhibitors and used for social events and any of the other approved meeting types. The guidelines and the approved times for the particular meeting/event must be followed and ACR approval must be received. To obtain a hospitality suite, contact ACR Housing and Registration.
Convention Management Resources (CMR)
101 Mission Street, Suite 200
San Francisco, CA 94105
800-990-2446 or 415-979-2286 (6:00 AM - 6:00 PM PT)
Companies interested in offering a symposium should refer to the Annual Meeting Industry-Supported Symposia Guidelines. There is a separate application process for this type of event.
Any event or activity outside those offered by the ACR is prohibited November 7 - November 13.