Affiliate Events - Annual Meeting

Eligible meetings and events organized by exhibitors, universities, non-profit organizations, and government entities may be held in conjunction with ACR Convergence, the ACR's annual meeting. Any meeting or event that involves ACR scientific meeting attendees hosted by a company or organization, regardless of exhibiting status, is considered an affiliate event and must be approved by the ACR.

Affiliate event organizers will be responsible for securing their own virtual meeting platform. Affiliate events will not be hosted on the official meeting platform and may not offer CME.

All marketing materials, agendas and handouts must be in compliance with the Promotional Materials Guidelines. No reference to the ACR, the ARP, or the Rheumatology Research Foundation (the Foundation) may be included.

Approved Times (all times Eastern Standard Time)
Events which only include full-time employees of the organization and do not include ACR scientific attendees are unrestricted.

Approved times for any event in which ACR attendees will be present is as follows:

November 5        before 2:00 PM and after 6:00PM
November 6        before 9:00 AM and after 8:00 PM
November 7        before 8:00 AM and after 8:00 PM
November 8        before 8:00 AM and after 8:00 PM
November 9        before 8:00 AM and after 8:00 PM
November 10      before 10:00 AM and after 4:00 PM

All third-party agencies acting on behalf of an exhibiting company are expected to adhere to ACR exhibitor rules and regulations. The exhibiting company will be held responsible for the activities of any third-party agency appointed on its behalf. Any violations by the supporting company or their third party will be dealt with as follows:

  • The first penalty assessed by the ACR will result in the company not being allocated the priority points for participation in the current year.
  • The second penalty assessed by the ACR will result in the company losing one-half of its accrued priority points.
  • The third penalty assessed by the ACR will result in the company not being eligible to host industry sponsored events and/or services at the next annual meeting.
  • The fourth penalty will result in the company not being eligible to exhibit at future ACR meetings.

If you have additional questions please contact Nat Cabrera at ncabrera@rheumatology.org.

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