Frequently Asked Questions

Find answers to many of the commonly asked questions about the ACR/ARHP Annual Meeting. Can’t find what you’re looking for? Our staff and partners are here to assist you before, during and after the meeting. You can also contact us directly.

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General Information

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Registration

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Abstracts

Where can I find abstract submission guidelines?
See full details on the Abstract Submission page.

When is the general abstract submission deadline?
The abstract submission deadline is (date to be announced) (no exceptions).

What is the fee to submit an abstract?
The fee to submit an ACR abstract is $70. The fee to submit an ARHP abstract is $40. The fee for a late-breaking abstract is $140.

When are the Rheumatology Research Foundation Annual Meeting Awards deadlines?
Abstract Submission Deadline - date to be announced
Award Application Deadline - date to be announced
Most Annual Meeting awards require the submission of an abstract. Visit the Foundation’s Annual Meeting Awards website or call 404-633-3777, ext. 318 for award details.

I do not have an ACR account, how can I submit my abstract?
You do NOT need an ACR account to submit an abstract. All abstracts must be submitted on the online abstract submission website (dates to be announced).

Do I need to be a member of the College to submit an abstract?
You do NOT have to be an ACR or ARHP member to submit an abstract. All abstracts must be submitted on the online abstract submission website (dates to be announced).

I’m not a rheumatologist; can I submit an abstract?
Yes. Non-rheumatologists may submit abstracts to the ACR and/or ARHP abstract programs.

What are the different types of Annual Meeting abstract programs?
ACR Abstracts: The ACR Annual Meeting program includes content related to the clinical practice and teaching of rheumatology and basic and translational science which contribute to the understanding of disease pathogenesis,  mechanisms and efficacy of therapeutics, and delivery of health care to patients with musculoskeletal and rheumatic disease.

ARHP Abstracts: The ARHP program is planned to reflect the needs and interest of healthcare professionals who share an interest in rheumatology-related issues by providing a forum to address issues of professional significance with a multidisciplinary audience.

Basic Research Conference (BRC) or Clinical Research Conference (CRC) Abstracts: Young investigators with less than six years of experience may submit an abstract that has also been submitted to the ACR or ARHP general program to the Basic Research Conference (BRC) or Clinical Research Conference (CRC) for consideration. Accepted BRC and CRC abstract presentations will be held during the pre-meeting sessions on October 19. Acceptance to either conference does not remove the abstract from the general program. To be considered for the BRC or CRC program, you must check the appropriate submission type at the beginning of submission process to have the abstract considered for inclusion in either conference.

I’m employed by a commercial interest. May I submit an abstract?
Yes. You must disclose this information in your disclosure statement during the abstract submission process. If accepted, you must also disclose this information in your abstract presentation.

Can I submit research that I have presented elsewhere?
You may submit an abstract that has been previously presented prior to June 5, as long as it has not been accepted for publication as a manuscript prior to (date to be announced).

IMPORTANT: If your abstract is accepted for presentation, it will be under embargo via the ACR Embargo Policy until (date to be announced). Acceptance and rejection notifications will be distributed by late August.

Can I submit my research if it has already been published somewhere else?
An abstract is ineligible for consideration if it reports work that has been accepted for publication as a manuscript (e.g., full-length article, brief report, case report, concise communication or letter to the editor, etc.) prior to the ACR/ARHP submission deadline of June 5, 2018 at noon ET.

I want to submit as POSTER ONLY or ORAL PRESENTATION ONLY, how should I indicate this on my submission?
All abstracts are considered for either oral presentation or poster presentation. There is no option to request consideration of your abstract for oral presentation only. However, if your abstract can only be presented as a poster, please check the appropriate box in the “Abstract Title” section during online submission. IMPORTANT: As English is the designated language for the meeting, the presenting author is required to speak English when presenting.

Is there a maximum length for abstract text?
The abstract character limit is 2,750 characters, which excludes the title, names of authors/coauthors, authors’ affiliations, spacing, and disclosures. If you include references, they will be included in the character count. Abstracts that exceed the character limit will be considered “incomplete”.  Abstracts marked “incomplete” at the close of the submission deadline will be ineligible for consideration.

Is there a maximum length for abstract titles?
The abstract title character limit is 250 characters. Titles do not count toward the 2,750 abstract content character limit.  Do not include a trial group name or acronym in the abstract title.

How many images, tables and/or graphics are allowed?
There is a total limit of three image, table and/or graphic uploads per submission. Each uploaded table and/or graphic will decrease the character count by 250 characters from the total limit allowed (maximum allowed is 750 characters). Detailed upload instructions are in the authors’ section of the online submission website.

What are considered standard abbreviations?
Please refer to the list of acronyms for many common rheumatology terms developed by an international group of rheumatology journal editors as a reference.

What do I need to do about disclosures?
During the online abstract submission process, Presenting Authors are permitted to enter the disclosure information on the behalf of each co-author. To assist Presenting Authors and Co-authors in deciding what is necessary to disclose online, you can download the following ACR CME Disclosure Statement and Attestation Form. Each Co-author may choose to complete this form and return it to Presenting Author. Keep in mind, all disclosure information must be entered online – the ACR does not accept paper disclosure statement forms.

The submission deadline has passed. How can I get a copy of my abstract submission fee receipt? 
If you paid your abstract submission fee and did not print or have lost your original receipt, you can login to the abstract submission portal (using your abstract ID number and password) to access your receipt. Please Note: The ACR does not invoice submitters for abstract fees and cannot provide invoices to submitters under any circumstance.

When will I be notified about the status of my abstract?
The ACR will notify the Presenting Author and Co-authors of the status of their abstract by email in mid-August. After the initial status notification, all correspondence will be between the ACR and Presenting Author. Co-authors should address any questions to the Presenting Author. The ACR graciously requests that all other interested parties please refrain from contacting the ACR to obtain information regarding abstract status, notification, distribution, and/or publication dates.

When does the 2019 ACR Late-breaking Abstract submission process begin? *
Late-breaking abstract submission opens:  date to be announced
Late-breaking abstract submission closes:  date to be announced

*Note: The late-breaking abstract category allows for the submission of truly late-breaking high impact scientific research for which results were not available at the general abstract submission deadline. Late-breaking abstracts should present data that is ground-breaking, innovative, newsworthy, and has a high impact factor. This category is not a mechanism to submit updated data later when preliminary data were available by the general abstract submission deadline. 

Continuing Medical Education

Who can claim CME?
Paid scientific attendees may claim credit commensurate with the extent of their participation. Guests, press, exhibitors, and vendors are not eligible to receive CME credit.

How can I claim CME for the 2018 meeting?
Beginning October 19, 2018, eligible attendees can claim CME credits for the ACR/ARHP Annual Meeting online. Follow the steps below to claim credit.

TIP: We recommend that you use a laptop or desktop computer to claim CME.

  1. Go to My Account and select My Educational Activities on the left navigation menu
  2. Find 2018 ACR/ARHP Annual Meeting in the list of activities and click ‘View Activity’
  3. Find sessions you have attended from the Available Sessions or Modules and click ‘Claim’ (or ‘Add to My List’ if you wish to claim later)
  4. After clicking ‘Claim’ you will be prompted to complete a brief session evaluation
  5. After completing the evaluation, enter the desired number of CME hours for the session
  6. Click 'Attest & Submit'

Repeat the steps for all sessions you wish to claim credit.

Transcripts and Certificates
In My Account, select My Transcript on the left navigation menu or return to My Educational Activities and click the CME Certificate button in the 2018 ACR/ARHP Annual Meeting box.

Customize your transcript:

  1. Under Unselected Credits type Annual Meeting in the Search box
  2. Click Apply Filter
  3. In the Search Results find the sessions you wish to include and click Select to add them to your printable transcript
  4. Click Print Transcript

Where can I get a Certificate of Participation?
There are three ways to access your souvenir Certificate of Participation.

  • Look in the front of your Session Tracker book
  • Login to your account, claim CME credit, and then access it on the My Educational Activities page

How do I Claim Credit for Poster Sessions?
For the 2018 ACR/ARHP Annual Meeting: CME credit is available for viewing posters on October 21 – 23 from 9:00 AM –11:00 AM, when poster presenters are available to engage learners. You should claim credit commensurate with the extent of your participation in the poster sessions during this time slot, and that may be full or partial credit up to a maximum of 2.0 hours.

When is the deadline to claim CME for the Meeting?
Credit must be claimed within one year of meeting attendance.

When is the deadline to submit evaluations for individual sessions?
Individual session evaluations are an important tool for the Annual Meeting Planning Committee to help ensure that learning objectives were met and the program provided valuable learning opportunities. They also provide feedback on specific speakers that will be considered when speakers are invited in future years. Please take time to complete these evaluations when you claim CME credits. Because data is needed for the Annual Meeting Planning Committee to review in early 2019, we request that you submit session evaluations by (date to be announced).

Does the meeting offer MOC points?
For the 2018 ACR/ARHP Annual Meeting, up to 6 MOC points are available to attendees. Per ABIM guidelines, MOC credit for the Review Course must be claimed by December 31, 2018.

Additionally, up to 12 MOC points are available to attendees who complete the online CARE 2018 MOC Session activities (free to all registered attendees).

I made a mistake, can I make a change?
Yes, you can change the number of hours. The change should automatically reflect in your transcript.

How do I claim CME from past meetings?
Login to your account and go to the My Educational Activities page.

Credit must be claimed within one year of attendance. After you claim credit, you can access your transcript and certificates in My Transcript.

To request a certificate for credit earned at the 2013 Annual Meeting or earlier, contact annualmeeting@rheumatology.org or 404-633-3777, ext. 320.

Who do I contact for questions about CME?
Contact annualmeeting@rheumatology.org or 404-633-3777, ext. 320.