Frequently Asked Questions

Find answers to many of the commonly asked questions about the ACR/ARHP Annual Meeting. Can’t find what you’re looking for? Our staff and partners are here to assist you before, during and after the meeting. You can also contact us directly.

General Information

When and where is the 2018 ACR/ARHP Annual Meeting?
October 19 - 24, 2018
McCormick Place
2301 S King Drive
Chicago, IL 60616
choosechicago.com/acr2018

When do scientific sessions start?
The opening lecture and award ceremony is on October 20 at 4:30 PM. The first scientific session will begin on October 21 at 7:30 AM.

When does the last session end?
Sessions will run through October 24 at 12:30 PM.

What sessions can I attend?
A grid detailing session access and fees for specific registration categories is on our Registration page.

What language is the meeting presented?
The official language of the meeting is English.

How can I reserve a wheelchair or scooter?
McCormick place has a limited number of wheelchairs available. Wheelchairs and mobility scooters may be reserved in advance from Scootaround for delivery to your hotel or the convention center. Contact  Scootaround at 888-441-7575 or 204-982-0657.

Do you offer child care?
KiddieCorp will provide their expert childcare services for children 6 months to 12 years old. The fee is $10 per hour.

The hourly fee will be waived for ACR/ARHP members who are fellows-in-training, medical students, residents, and ARHP student members.  To take advantage of this opportunity, a $75 nonrefundable booking fee is required.

Is there a nursing mother’s room?
Yes, a nursing mother’s room will be available at the convention center with private seating areas, refrigerator, and staff attendant. Look for more information in the materials that will provided onsite at registration.

Where can I get Chicago city information?
City information can be found at choosechicago.com/acr2018.

Can I make a donation to the College?
Absolutely! Donations can be made online or onsite at the meeting in the Discovery Center.

I am an international registrant and need a letter of invitation. Where can I get this?
A customizable letter of invitation is available for download on our International Attendee page. After you have registered for the meeting, you will receive a confirmation email that will also include a link to download your letter of invitation. Read more about international travel and visas on our International Attendee page.

What is the proper dress/attire for the meeting?
Business casual is appropriate for the meeting. Some meeting rooms might feel cold, so a sweater or light jacket might be helpful. The convention center is large and we recommend wearing comfortable shoes.

Registration

When does registration and housing open?
Member registration and housing open - May 16
Non-member registration and housing open - May 30

When does registration close?
Last day to register at early-bird rates - August 1
Last day to register for housing  - September 21
Last day to register at reduced advance
registration rates  - October 3
Cancellation Deadline -  October 5

How much are the registration fees?
Fees vary by category. Fee schedules are available on our Registration page.

What can a registered “Guest” attend at the meeting?
Guests include non-scientific attendees who are 18 years of age or older. Registration includes entrance to the Exhibit Hall and non-ticketed sessions. Guests are not eligible for CME or a Certificate of Participation.

Is there an exhibit hall-only pass?
We do not offer an exhibits-only pass. To enter the exhibit hall, you must register for the entire meeting.

Do you have a day pass available?
Yes, we have a day pass that is available only on site and must be purchased on the day of use.

What type of payment is accepted for registration?
For online registration, we can only accept credit card payment (Visa, MasterCard, American Express).

For onsite registration, we accept cash (U.S. dollars), personal checks in U.S. funds, endorsed travelers checks, and credit cards (Visa, MasterCard, American Express).

What is your cancellation policy for registration and housing?
Cancellations and full refund requests received in writing by October 5 will be automatically approved and processed within 24 - 48 hours. An administration fee will be deducted:  $50 for members, $100 for non-members. No fees will be refunded after October 5.  You can change or cancel your reservation by calling ACR Housing at 800-990-2446 or 415-979-2286.

What are the onsite registration hours?
October 19: 6:30 AM – 6:00 PM
October 20: 6:30 AM – 6:00 PM
October 21: 6:30 AM – 6:00 PM
October 22: 7:00 AM – 6:00 PM
October 23: 7:00 AM – 6:00 PM
October 24: 7:00 AM – 1:00 PM

What meeting materials and resources are available for registered attendees?
All registrants will receive the 2018 Session Tracker and access to abstracts.  You can also download the mobile app before the meeting to get the most up-to-date meeting content.

Is WiFi available at the meeting?
Complimentary Wi-Fi access is available in all meeting rooms in the convention center. Access Wi-Fi using network ACR18.  No password required.

We strive to provide our attendees with good quality Wi-Fi internet access throughout the meeting.  Help us manage Wi-Fi quality by accessing only meeting-related materials at the convention center. Also, if possible, please keep your mobile hotspot devices turned off at the convention center.

What is the ACR’s photograph and video recording policy?
The ACR encourages the dissemination of educational content to benefit others. Our presenters have the right to request no photographs during their session and can announce this directly to attendees and/or include an icon to indicate their preference (see icon below). If permitted, photos must be captured in a non-disruptive manner so as not to disturb the presenter and other learners and should be for personal, non-commercial use. Flash photography, video recording, and live streaming of any Annual Meeting materials, including posters, exhibits, and all presentations are strictly prohibited.

annual meeting no photography icon

Abstracts

Where can I find abstract submission guidelines?
See full details on the Abstract Submission page.

When is the general abstract submission deadline?
The abstract submission deadline is June 5, 2018 at noon ET (no exceptions).

What is the fee to submit an abstract?
The fee to submit an ACR abstract is $70. The fee to submit an ARHP abstract is $40. The fee for a late-breaking abstract is $140.

When are the Rheumatology Research Foundation Annual Meeting Awards deadlines?
Abstract Submission Deadline - June 5
Award Application Deadline - August 1 at 5:00 PM ET
Most Annual Meeting awards require the submission of an abstract. Visit the Foundation’s Annual Meeting Awards website or call 404-633-3777, ext. 318 for award details.

I do not have an ACR account, how can I submit my abstract?
You do NOT need an ACR account to submit an abstract. All abstracts must be submitted on the online abstract submission website April 10 – June 5, 2018.

Do I need to be a member of the College to submit an abstract?
You do NOT have to be an ACR or ARHP member to submit an abstract. All abstracts must be submitted on the online abstract submission website April 10 – June 5, 2018.

I’m not a rheumatologist; can I submit an abstract?
Yes. Non-rheumatologists may submit abstracts to the ACR and/or ARHP abstract programs.

What are the different types of Annual Meeting abstract programs?
ACR Abstracts: The ACR Annual Meeting program includes content related to the clinical practice and teaching of rheumatology and basic and translational science which contribute to the understanding of disease pathogenesis,  mechanisms and efficacy of therapeutics, and delivery of health care to patients with musculoskeletal and rheumatic disease.

ARHP Abstracts: The ARHP program is planned to reflect the needs and interest of healthcare professionals who share an interest in rheumatology-related issues by providing a forum to address issues of professional significance with a multidisciplinary audience.

Basic Research Conference (BRC) or Clinical Research Conference (CRC) Abstracts: Young investigators with less than six years of experience may submit an abstract that has also been submitted to the ACR or ARHP general program to the Basic Research Conference (BRC) or Clinical Research Conference (CRC) for consideration. Accepted BRC and CRC abstract presentations will be held during the pre-meeting sessions on October 19. Acceptance to either conference does not remove the abstract from the general program. To be considered for the BRC or CRC program, you must check the appropriate submission type at the beginning of submission process to have the abstract considered for inclusion in either conference.

I’m employed by a commercial interest. May I submit an abstract?
Yes. You must disclose this information in your disclosure statement during the abstract submission process. If accepted, you must also disclose this information in your abstract presentation.

Can I submit research that I have presented elsewhere?
You may submit an abstract that has been previously presented prior to June 5, as long as it has not been accepted for publication as a manuscript prior to June 5.

IMPORTANT: If your abstract is accepted for presentation, it will be under embargo via the ACR Embargo Policy until October 20 at 4:30 PM CT. Acceptance and rejection notifications will be distributed by late August.

Can I submit my research if it has already been published somewhere else?
An abstract is ineligible for consideration if it reports work that has been accepted for publication as a manuscript (e.g., full-length article, brief report, case report, concise communication or letter to the editor, etc.) prior to the ACR/ARHP submission deadline of June 5, 2018 at noon ET.

I want to submit as POSTER ONLY or ORAL PRESENTATION ONLY, how should I indicate this on my submission?
All abstracts are considered for either oral presentation or poster presentation. There is no option to request consideration of your abstract for oral presentation only. However, if your abstract can only be presented as a poster, please check the appropriate box in the “Abstract Title” section during online submission. IMPORTANT: As English is the designated language for the meeting, the presenting author is required to speak English when presenting.

Is there a maximum length for abstract text?
The abstract character limit is 2,750 characters, which excludes the title, names of authors/coauthors, authors’ affiliations, spacing, and disclosures. If you include references, they will be included in the character count. Abstracts that exceed the character limit will be considered “incomplete”.  Abstracts marked “incomplete” at the close of the submission deadline will be ineligible for consideration.

Is there a maximum length for abstract titles?
The abstract title character limit is 250 characters. Titles do not count toward the 2,750 abstract content character limit.  Do not include a trial group name or acronym in the abstract title.

How many images, tables and/or graphics are allowed?
There is a total limit of three image, table and/or graphic uploads per submission. Each uploaded table and/or graphic will decrease the character count by 250 characters from the total limit allowed (maximum allowed is 750 characters). Detailed upload instructions are in the authors’ section of the online submission website.

What are considered standard abbreviations?
Please refer to the list of acronyms for many common rheumatology terms developed by an international group of rheumatology journal editors as a reference.

What do I need to do about disclosures?
During the online abstract submission process, Presenting Authors are permitted to enter the disclosure information on the behalf of each co-author. To assist Presenting Authors and Co-authors in deciding what is necessary to disclose online, you can download the following ACR CME Disclosure Statement and Attestation Form. Each Co-author may choose to complete this form and return it to Presenting Author. Keep in mind, all disclosure information must be entered online – the ACR does not accept paper disclosure statement forms.

The submission deadline has passed. How can I get a copy of my abstract submission fee receipt? 
If you paid your abstract submission fee and did not print or have lost your original receipt, you can login to the abstract submission portal (using your abstract ID number and password) to access your receipt. Please Note: The ACR does not invoice submitters for abstract fees and cannot provide invoices to submitters under any circumstance.

When will I be notified about the status of my abstract?
The ACR will notify the Presenting Author and Co-authors of the status of their abstract by email in mid-August. After the initial status notification, all correspondence will be between the ACR and Presenting Author. Co-authors should address any questions to the Presenting Author. The ACR graciously requests that all other interested parties please refrain from contacting the ACR to obtain information regarding abstract status, notification, distribution, and/or publication dates.

When does the 2018 ACR Late-breaking Abstract submission process begin? *
Late-breaking abstract submission opens:  August 16
Late-breaking abstract submission closes:  September 13

*Note: The late-breaking abstract category allows for the submission of truly late-breaking high impact scientific research for which results were not available at the general abstract submission deadline. Late-breaking abstracts should present data that is ground-breaking, innovative, newsworthy, and has a high impact factor. This category is not a mechanism to submit updated data later when preliminary data were available by the general abstract submission deadline. 

Continuing Medical Education

Who can claim CME?
Paid scientific attendees may claim credit commensurate with the extent of their participation. Guests, press, exhibitors, and vendors are not eligible to receive CME credit.

How can I claim CME?
Eligible attendees can claim CME credits for the ACR/ARHP Annual Meeting online.  Also see the deadline information section. Follow the steps below to claim credit.

TIP: We recommend that you use a laptop or desktop computer to claim CME.

  1. Go to My Educational Activities (you will be prompted to login)
  2. Click the Live Meetings tab
  3. Next to ACR/ARHP Annual Meeting, click Claim Credits
  4. Select a date and then click Claim Credits
  5. Enter the number of credits you wish to claim
  6. Click Attest & Submit

Transcripts
Follow the steps below to view, print, and save a copy of your transcript for the ACR/ARHP Annual Meeting.

  1. Click Go to My Transcript
  2. Type Annual Meeting in the Search box
  3. Click Additional Filters to select the Start Date From and Start Date To for the 2017 Annual Meeting - this will filter out any previous annual meetings from your transcript
  4. Click Apply Filter
  5. Click Print Transcript - any sessions designated for State CME will display under the Topic section
  6. On the My Transcript page, click View/Print Certificate to view, print and save all certificate types (CME, Participation, and European Union of Medical Specialists). Note: State CME designations are included on your CME and Participation certificates.

Where can I get a Certificate of Participation?
There are three ways to access your souvenir Certificate of Participation.

  • Look in the front of your Session Tracker book
  • Download a PDF version
  • Login to your account, claim CME credit, and then access it on the My Transcript page

How Do I Claim Credit for Poster Sessions?
For the 2017 ACR/ARHP Annual Meeting: CME credit is available for viewing posters on November 5 – 7 from 9:00 AM –11:00 AM, when poster presenters are available to engage learners. You should claim credit commensurate with the extent of your participation in the poster sessions during this time slot, and that may be full or partial credit up to a maximum of 2.0 hours. 2018 information coming soon

When is the deadline to claim CME for the Meeting?
Credit must be claimed within one year of meeting attendance.

When is the deadline to submit evaluations for individual sessions?
Individual session evaluations are an important tool for the Annual Meeting Planning Committee to help ensure that learning objectives were met and the program provided valuable learning opportunities. They also provide feedback on specific speakers that will be considered when speakers are invited in future years. Please take time to complete these evaluations when you claim CME credits. Because data is needed for the Annual Meeting Planning Committee to review in early 2019, we request that you submit session evaluations by (date to be announced).

Does the meeting offer MOC points?
For the 2017 ACR/ARHP Annual Meeting, up to 9 MOC points are available to attendees who complete the online CARE 2017 MOC Session activities (free to all registered attendees). 2018 details coming soon

I made a mistake, can I make a change?
Yes, you can change the number of hours. The change should automatically reflect in your transcript.

How do I claim CME from past meetings?
Login to your account and go to the My Educational Activities page.

Note: the deadline to claim for 2014, 2015, and 2016 meetings was November 15, 2017. After you claim credit, you can access your transcript and certificates in My Transcript.

To request a certificate for credit earned at the 2013 Annual Meeting or earlier, contact annualmeeting@rheumatology.org or 404-633-3777, ext. 320.

Who do I contact for questions about CME?
Contact annualmeeting@rheumatology.org or 404-633-3777, ext. 320.