Frequently Asked Questions

Find answers to many of the commonly asked questions about the ACR/ARHP Annual Meeting. Can’t find what you’re looking for? Our staff and partners are here to assist you before, during and after the meeting. You can also contact us directly.

General Information

When and where is the 2017 Annual Meeting?
November 3 - 8, 2017
San Diego Convention Center
111 W Harbor Dr.
San Diego, CA 92101
visitsandiego.com

When do scientific sessions start?
The opening lecture and award ceremony is on November 4 at 4:30 PM. The first scientific session begins November 5 at 7:30 AM.

When does the last session end?
Sessions will run through November 8 at 12:30 PM.

What sessions can I attend?
Full details on session access and fees for the various registration categories are on the Registration page.

What language is the meeting presented in?
The official language of the meeting is English.

How can I reserve a wheelchair or scooter?
Wheelchairs and mobility scooters may be reserved in advance from Scootaround for delivery to your hotel or the convention center. Contact a Scootaround agent directly at 888-441-7575.

Do you offer child care?
KiddieCorp will provide their expert childcare services for children 6 months to 12 years old.

Is there a nursing mother’s room?
Yes, a nursing mother’s room will be available at the convention center. Look for more information in the materials provided onsite at registration.

Where can I get San Diego city information?
City information can be found at sandiego.org.

Can I make a donation to the Foundation?
Absolutely! Donations can be made online or onsite at the meeting in the Discovery Center.

I am an international registrant and need a letter of invitation. Where can I get this?
Once you have registered for the meeting, you will receive a confirmation email that will include a link to download your letter of invitation. Read more about international travel on the Registration page.

What is the proper dress/attire for the meeting?
Business casual is appropriate for the meeting. Some meeting rooms may feel cold, so a sweater or light jacket might be helpful. The convention center is large and we recommend wearing comfortable shoes.

Registration

When does registration and housing open?
Member registration and housing open: May 31
Non-member registration and housing open: June 14

When does registration close?
Last day to register at early-bird rates: August 16
Last day to register for housing: October 6
Last day to register at reduced advance registration rates: October 18

How much are the registration fees?
Fees vary by category. Fee schedules are on the Registration page.

What can a registered “Guest” attend at the meeting?
Guests include non-scientific attendees who are 18 years of age or older. Registration includes entrance to the Exhibit Hall and non-ticketed sessions. Guests are not eligible for CME or a Certificate of Participation.

Is there an exhibit hall-only pass?
We do not offer an exhibits-only pass. To access the Exhibit Hall, you must register for the entire meeting.

Do you have a day pass available?
Yes, we have a day pass that is only available on site and must be purchased on the day of use.

What type of payment is accepted for registration?
When registering via the online registration and housing system, we can only accept credit card payment (Visa, MasterCard, American Express).

If registering onsite, we accept cash (U.S. dollars), personal checks in U.S. funds, endorsed traveler’s checks, and credit cards (Visa, MasterCard, American Express).

What is your cancellation policy regarding registration and housing?
Cancellations and full refund requests received by October 20 will be automatically approved and processed within 24-48 hours. An administration fee will be deducted: $50 for members; $100 for non-members. No fees will be refunded after October 20.  You can change or cancel your reservation by calling ACR Housing at 800-990-2446 or 415-979-2286.

What are the onsite registration hours?
November 3 – 5:  6:30 AM – 6:00 PM
November 6 – 7:  7:00 AM – 6:00 PM
November 8:  7:00 AM – 1:00 PM

Abstracts

Where can I find abstract submission guidelines?
See full details on the Abstract Submission page.

When is the general abstract submission deadline?
The deadline is June 19 at noon ET (no exceptions).

What is the fee to submit an abstract?
The fee to submit an ACR abstract is $70. The fee for an ARHP abstract is $40. The fee to submit a late-breaking abstract is $140.

When are the Rheumatology Research Foundation Annual Meeting Awards deadlines?
- Abstract Submission Deadline: June 19
- Award Application Deadline: August 1

Most Annual Meeting Awards require the submission of an abstract. Visit the Foundation’s Annual Meeting Awards page or call 404-633-3777, ext. 318 for complete award details.

I do not have an ACR account, how can I submit my abstract?
You do NOT need an ACR account to submit an abstract. All abstracts must be submitted on the abstract submission website (open April 25 – June 19).

Do I need to be a member of the College to submit an abstract?
You do NOT have to be an ACR or ARHP member to submit an abstract. All abstracts must be submitted on the abstract submission website (open April 25 – June 19, 2017).

I’m not a rheumatologist; can I submit an abstract?
Yes. Non-rheumatologists may submit abstracts to the ACR and/or ARHP abstract programs.

What are the different types of annual meeting abstract programs?

ACR Call for Abstracts
The ACR Annual Meeting program includes content related to the clinical practice and teaching of rheumatology, basic and translational science which contribute to the understanding of disease pathogenesis, mechanisms and efficacy of therapeutics,  and the delivery of health care to patients with musculoskeletal and rheumatic disease.

ARHP Call for Abstracts
The ARHP program is planned to reflect the needs of healthcare professionals who share an interest in rheumatology-related issues by providing a forum to address issues of professional significance with a multidisciplinary audience.

Basic Research Conference (BRC) or Clinical Research Conference (CRC) Calls for Abstracts
Young investigators with less than six years of experience may also submit an abstract that has been submitted to the ACR or ARHP general program to the Basic Research Conference (BRC) or Clinical Research Conference (CRC). Accepted BRC and CRC abstract presentations will be held during the pre-meeting sessions on November 3. Acceptance to either conference does not remove the abstract from the general program. To be considered for the BRC or CRC program, you must check the appropriate submission type at the beginning of submission process to indicate if you want your abstract considered for inclusion in either conference.

I’m employed by a commercial interest. May I submit an abstract?
Yes. You must disclose this information in your disclosure statement during the abstract submission process. If accepted, you must also disclose this information in your abstract presentation.

Can I submit research that I have presented elsewhere?
You may submit an abstract that has been previously presented prior to June 13, as long as it has not been accepted for publication as a manuscript prior to June 19.

IMPORTANT: If your abstract is accepted for presentation, it will be under embargo according the ACR Embargo Policy until November 4 at 4:30 PM PT. Acceptance and rejection notifications will be sent by late August.

Can I submit my research if it has already been published somewhere else?
An abstract is ineligible for consideration if it reports work that has been accepted for publication as a manuscript (e.g., full-length article, brief report, case report, concise communication, letter to the editor, etc.) prior to the ACR/ARHP submission deadline of June 19 at noon ET.

I want to submit as POSTER ONLY or PAPER ONLY, how should I indicate this on my submission?
All abstracts are considered for either oral presentation or poster presentation. There is no option to request consideration of your abstract for only an oral presentation. However, if your abstract can only be presented as a poster, please check the appropriate box in the “Abstract Title” section during online submission. IMPORTANT: As English is the designated language for the meeting, the presenting author is required to speak English when presenting.

Is there a maximum length for abstract text?
Abstract character limit is 2,750 characters, which excludes the title, names of authors/coauthors, authors’ affiliations, spacing, and disclosures. If you include references in your abstract, they will be included in the character count. Abstracts exceeding the character limit will be considered “incomplete”.  Abstracts marked “incomplete” at the close of the submission deadline will be ineligible for consideration.

Is there a maximum length for abstract titles?
The abstract title character limit is 250 characters. Titles do NOT count toward the 2,750 abstract content character limit.  Do not include a trial group name or acronym in the abstract title.

How many images, tables, and/or graphics are allowed?
There is a limit of 3 image, table, and/or graphic uploads per submission. Each table and/or graphic will decrease the character count by 250 characters from the total limit allowed (maximum allowed is 750 characters ). Detailed instructions are in the authors’ section of the abstract submission website.

What are considered standard abbreviations?
Please refer to the list of acronyms for many common rheumatology terms developed by an international group of rheumatology journal editors as a reference.

What do I need to do about disclosures?
During the submission process, Presenting Authors are permitted to enter the disclosure information on behalf of each co-author during the abstract submission process. To assist Presenting Authors and Co-authors in deciding what is necessary to disclose, you may download the ACR CME Disclosure Statement and Attestation Form. Each Co-author may choose to complete this form and return it to Presenting Author. Keep in mind, all disclosure information must be entered online – the ACR does not accept paper disclosure forms.

The submission deadline has passed. How can I get a copy of my abstract submission fee payment receipt? 
If you have paid your abstract submission fee and did not print or have lost your receipt, you can login to the abstract submission portal using your abstract ID number and password to access your receipt.  The ACR does not invoice submitters for abstract fees and cannot provide invoices to submitters under any circumstance.

When will I be notified about the status of my abstract?
The ACR will notify the Presenting Author of the status of their abstract in late August via email. It is the Presenting Author’s responsibility to then notify all Co-authors. The ACR graciously requests that all other interested parties please refrain from directly contacting the ACR to obtain information regarding abstract status, notification, distribution, and/or publication dates.

When will the 2017 ACR Late-breaking Abstract submission process begin?
Late-breaking abstracts submission opens: August 29
Late-breaking abstracts submission closes: September 26

Note: The late-breaking abstract category allows for the submission of truly late-breaking high impact scientific research for which results were not available at the time of the general abstract submission deadline. Late-breaking abstracts should present data that is ground-breaking, innovative, newsworthy, and has a high impact factor. This category is not a mechanism to allow for updated data to be submitted when preliminary data were available by the general abstract submission deadline.