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The ACR/ARHP Annual Meeting is the premier rheumatology research and education event of the year. Last year’s meeting boasted 450+ educational sessions and workshops, 3,000+ scientific research studies, and 15,000+ attendees from around the world.
Eligible journalists receive complimentary press registration, access to recorded sessions, an embargoed press kit, access to on-site press conferences, assistance in scheduling interviews with speakers, and access to an on-site newsroom equipped with printers and computers where registered press can work away from the hustle and bustle of the meeting.
For exhibitors wishing to place an announcement / press kit in the newsroom, please see the section Guidelines for Submitting Non-ACR Press Materials to Display in Newsroom.
Press registration for the 2018 ACR/ARHP Annual Meeting will open July 9.
Please review the eligibility requirements, guidelines, and policies for members of the press who wish to attend the ACR/ARHP Annual Meeting before submitting a request for credentials.
The ACR has the right to inspect the credentials of anyone registering in the newsroom and reserves the right to refuse to register any individual as press.
Accepted abstracts are made available to the public online in advance of the meeting and are published in a special online supplement of Arthritis & Rheumatology. Information contained in those abstracts may not be released until the abstracts appear online. Academic institutions, private organizations, and companies with products whose value may be influenced by information contained in an abstract may issue a press release to coincide with the availability of an ACR abstract on the ACR website.
However, the ACR continues to require that information going beyond that contained in the abstract (e.g., discussion of the abstract done as part a scientific presentation or presentation of additional new information that will be available at the time of the meeting) remain under embargo until October 20 at 4:30 PM (Central Time).Violation of this policy may result in the abstract being withdrawn from the meeting and other measures deemed appropriate. Authors are responsible for notifying financial and other sponsors about this policy.
For more information regarding the ACR Embargo Policy, please contact the ACR Public Relations Department.
Journalists employed by a recognized news organization, including freelancers who contribute to such organizations, are eligible to apply for press registration. To be eligible for press registration, journalists in all categories must be directly involved in the creation of news content for organizations that meet these criteria:
Note: Due to space limitations, no more than four press badges will be issued per organization. The ACR reserves the right to impose further limitations on the number of badges issued as necessary.
Bloggers will receive press credentials on a case-by-case basis. Include a copy of photo identification (such as a driver’s license or passport) and a copy of press identification (such as press credentials or a business card) or a statement about your blog’s intended audience and history. In addition, include copies of, or links to, three recent rheumatology or health-care science posts (posts demonstrating the blog’s coverage of rheumatology science). Finally, all blogs must demonstrate the dissemination of original, editorial news coverage and editorial freedom from advertisers and/or sponsors (single-sponsored blogs will not receive credentials; blogs with advertising must have multiple advertisers clearly identified).
Editorial staff participating in the Annual Meeting for the sole purpose of editorial direction may apply for press registration, but will be required to submit a letter from a designated organization official confirming that the staff member will be representing the organization for the sole purpose of editorial direction as well as a copy of the publication (electronic or hard copy). Non-writing editorial staff is limited to one per organization.
Documentary Film Crews
Documentary film crews and video production companies must submit a written request to email@example.com at least 30 days prior to the Annual Meeting that includes information about the company, the purpose of attending the Annual Meeting, a synopsis of the film/video/documentary project, and information on the editorial/financial supporters of the project.
Photographers, videographers, and/or other members of the multimedia team accompanying credentialed news outlets must submit an assignment letter with their registration that includes information about the total number of crew and specific role of each crew member. Photographer/videographer/multimedia registrations count towards the four registrations allowed per organization, and assignment letters must be on company letterhead.
The following individuals are not eligible for press registration or access to the press room and/or interview space designated for use by registered press:
Note: The ACR prohibits the development of CME content based on information presented at its meeting. CME writers and editors, and those writers and editors working on behalf of organizations that have written CME based on ACR/ARHP meetings, are not eligible for press passes.
Each year, the College holds several press conferences highlighting select research coming out of the meeting. These press conferences are an opportunity for invited investigators to share their findings with members of the media. Press releases are drafted for these studies and submitted to registered press under an embargo prior to the start of the meeting.
Press conferences are not open to the public; however, up to two representatives of each company may attend press conferences (which are held in space distinct from the Newsroom), but must remain silent.
Credentialed media have access to all general sessions, the exhibit hall, and poster hall. Access to pre-conference and ticketed events with limited enrollment, such as workshops and Meet the Professor Sessions, is restricted to ticket holders only. If space permits, press may be granted access to these events if written permission has been gained from the speaker prior to the start of the session.
To gain written permission, please contact the public relations staff at firstname.lastname@example.org with a list of sessions you would like to attend. Staff members will contact the speakers and forward you an email with their response that verifies you are able to attend. The email granting you access to the session will need to be printed and taken with you in order to gain entry. Printers are available on site in the newsroom for the convenience of registered press members. All requests to contact speakers for permission to attend a ticketed session should be submitted no later than October 9 at 5:00 PM (ET).
Note: Even with permission from the speaker, the ACR reserves the right to restrict attendance at any session. Social events, such as receptions, are open only to those who purchase tickets.
All registered media are asked to observe the following policies in regard to filming, audio recording, and photography during the ACR/ARHP Annual Meeting.
Reproduction of materials such as abstract data, posters, presentation slides, etc., requires first obtaining permission from the listed author(s) and/or presenter(s) as well as from any individual or group that may hold copyright on the material. Please reference the Abstract Embargo and Permissions Policies for copyright and reprint details. Journalists violating copyright may have their press credentials denied the following year.
Press passes and meeting materials are distributed on-site in the newsroom by the ACR public relations staff. Embargoed press releases will be distributed to approved press via email prior to the meeting.
Insignias and logos of the ACR, ARHP, and Rheumatology Research Foundation are proprietary marks. Use of these in any fashion, by any entity, for any purpose, is prohibited without the written permission of the ACR. The use of insignias, logos, and images that mislead the intended audience to believe that a piece or production is coming from the ACR is strictly prohibited and may result in the denial of press credentials for future meetings.
If you intend to present coverage of the ACR/ARHP Annual Meeting in a dedicated website, newsletter, or promotional piece of any kind, please include the following disclaimer at the top of your piece: This information is brought to you by [insert organization name] and is not sponsored by, nor a part of, the American College of Rheumatology.
Additionally, you may not use the ACR/ARHP Annual Meeting logo nor company name to imply affiliation. Acceptable titles of your coverage are as follows:
The ACR reserves the right to request promotional activities violating this policy be edited or removed. Failure to comply with these guidelines may result in the loss of press credentials for future meetings.
To apply for press access to the 2018 ACR/ARHP Annual Meeting, visit the Press Pass Request page. Journalists should be prepared to provide the following:
Note: Journalists who received credentials for the previous year’s ACR/ARHP Annual Meeting must submit bylined coverage from the meeting in lieu of general work samples. If meeting coverage is behind a paywall, a username and password to access the coverage must be provided. This information will only be used to verify eligibility and confirm post-meeting coverage.
All applications are done online, so you will need electronic versions of your press credentials, photo ID, assignment letter, and samples of your rheumatology-related coverage. Once your application has been reviewed, you will receive confirmation of approval or denial. If approved, you will then be able to reserve a hotel room at an Annual Meeting affiliated hotel. Applications will be reviewed and approved/denied within three - seven business days depending on the volume of requests being received.
The ACR is committed to helping members of the media find the stories in which they are interested. In its continuing effort to do this, the ACR is allowing non-ACR press materials that meet its requirements to be distributed in the ACR Newsroom. The following sections provide information on the process for submitting press materials to the ACR Newsroom.
Media kits: All press materials (such as press releases, fact sheets, etc.) must be on 8.5 x 11″ paper and can be packaged in a standard 9 x 12″ (or smaller) folder. The folder must be a corporate folder, not a product folder. Any label on the folder can only contain the following language:
“[Organization Name] Press Kit for Research Presented at the 2018 ACR/ARHP Annual Meeting”
Promotional/marketing materials (corporate reports, product promotions, samples, giveaways) are prohibited. An example of the media kit you wish to distribute (packaged as you intend to package for the Annual Meeting – including all materials you intend to include in the kit) should be submitted via mail or electronically for approval prior to the meeting. Physical copies should be mailed to: American College of Rheumatology; Attn: Jocelyn Givens, 2200 Lake Boulevard, NE, Atlanta, GA 30319. Electronic versions of kits can be emailed to email@example.com.
Press kits and press releases must be received by October 2. The ACR will respond to your request within three business days of receipt.
Press release only: Please send the final copy of your press release for approval to firstname.lastname@example.org by October 8. The ACR will respond to your request within four business days. Press releases received after this deadline will only be reviewed if time permits. ACR receives a high volume of last-minute submissions, and priority will be given to those who met the October 8 deadline in the order they are received.
Note: The staff will make its best attempt to review press releases and kits received after the due date, but it may take longer for an ACR representative to respond to your request. Anything mailed to the ACR office for approval after October 2, will not be reviewed prior to the meeting. On-site approvals are only considered if time permits and are not guaranteed due to the high volume of requests staff receive from registered press on-site.
Your initial delivery of up to 70 press kits should be made to the newsroom on October 19 between 10:00 AM – 2:00 PM. Press kits/releases not dropped off during this time will not be displayed until a member of the ACR PR staff is able to review the materials to confirm they match what was pre-approved. Each day after, you may replenish your supply between 8:00 AM - 5:00 PM , if necessary. Unused kits should be removed by 11:00 AM on October 24. Any materials still in the Newsroom after this time will be discarded.
It is the responsibility of those displaying information in the Newsroom to deliver and pick up all materials at the designated times. FedEx, UPS, and other type of courier deliveries will not be accepted, and the ACR Newsroom staff is unable to monitor materials.
The Newsroom is limited to registered press only.
Newsroom location: to be announced
Times below are in Central Time
Press Conference Schedule
The official press conference line-up for the 2018 Annual Meeting will be announced in October. Anticipated press conference dates and times are below.
Press conference location: to be announced