ACR Convergence, the world’s premier virtual rheumatology experience, will take place online, November 3 - 9, with extended programming on November 10.
The ACR welcomes members of the press to write about research presented at our professional meetings throughout the year and offers complimentary registration to approved members of the press that includes access to meeting and on-demand content. Early press registration will end October 27. Requests received before this time will be processed prior to the start of the meeting. Press registration requests will continue to be accepted through the end of the meeting, but delayed responses should be expected, as staff will be supporting the execution of the meeting.
Below you will find a complete listing of the eligibility requirements, guidelines and policies for interested members of the press. Please read all policies and guidelines prior to submitting your registration. Completing our request for press registration does not guarantee access to the meeting. We inspect the credentials of anyone who wishes to register and reserve the right to decline a request.
Each year, the College holds several conferences highlighting select research coming out of the meeting. These press conferences are an opportunity for invited investigators to share their findings with members of the media. Press releases are drafted for these studies and submitted to registered press under an embargo prior to the start of the meeting.
The official press conference line-up for ACR Convergence 2021 will be made available on the press registration page. Recordings will be made available within the meeting platform for approved members of the press to accommodate various time zones.
All presentations and studies presented at the meeting are under embargo until Monday, November 1, at 10:00 AM ET. The embargo starts once the ACR has notified presenters of their abstract’s acceptance, and it cannot be presented at other meetings after this time. Accepted abstracts are made available to the public online in advance of the meeting at https://acrabstracts.org/ and are published in a special online supplement of Arthritis & Rheumatology.
Presenters may issue a press release about their study that highlights only the information available in the abstract once they have been posted online. Any additional details and data cannot be shared. Presenters are responsible for notifying their colleagues, institutions, communications firms, and all other stakeholders related to the development or promotion of the abstract about this policy. Violation of this policy may result in the abstract being withdrawn from the meeting. If an abstract is withdrawn from the meeting, this will also disqualify the abstract from being featured in a press conference at the meeting.
Journalists with access to embargoed information also cannot release articles before the embargo lifts. Releasing stories prior to the embargo will result in the denial of press credentials for both the offending journalist and outlet/publication for future meetings for a period of time TBD by the ACR. For more information regarding the ACR Embargo Policy, please contact the ACR Public Relations Department.
All requests for press credentials are subject to review/approval by ACR staff, and approval one year doesn’t guarantee approval the following. News outlets/publications that meet the following criteria are eligible to have up to two (2) employed journalists and/or freelancers apply for press credentials. If the outlet/publication a journalist is working for does not meet the following eligibility criteria, their request will be denied. Requirements include:
The following outlets/publications and individuals are not eligible for press credentials:
Note: The ACR reserves the right to impose further limitations on the number of badges issued as necessary.
Special Considerations for Press Credentials
Bloggers wishing to be considered for press credentials must submit an assignment letter that includes details about the blog’s audience, content focus, and minimum number of articles that will be produced. The required work samples must include copies of, or links to, recent rheumatology-related posts, and all blogs must demonstrate that original, editorial news coverage is disseminated throughout the year and that the blog has editorial freedom from advertisers and/or sponsors (single-sponsored blogs will not receive credentials; blogs with advertising must have multiple advertisers clearly identified).
An outlet/publication may send one non-writing editor if there is a plan in place to assign editorial coverage during or immediately following the meeting. The editor must submit an assignment letter on the publication’s letterhead that explains what their role is, what type of content they will be assigning, the minimum number of articles that will be produced, and their plans for disseminating the articles. A non-writing editor counts toward the maximum number of press registrations an outlet/organization can have.
Individuals registered as press are strictly prohibited from engaging in the following activities. Violation of these parameters will result in loss of press credentials for the offending journalists and/or outlet/organization for future meetings:
Programs presented at the meeting are for the education of attendees and purchasers of recorded presentations as authorized by the American College of Rheumatology. The information and materials displayed and presented during this meeting are the property of the ACR and the presenter and cannot be photographed, screenshot, recorded, copied, photocopied, transformed to electronic format, reproduced, or distributed without written permission of the American College of Rheumatology and the presenter.
Any use of the program content for commercial purposes (which includes, but is not limited to, oral presentations, audiovisual materials used by speakers, and program handouts) without the written consent of the ACR is prohibited. This policy applies before, during, and after the meeting. The ACR will enforce its intellectual property rights and penalize those who infringe upon them. Please reference the Abstract Permissions and Reprints page for copyright and reprint details. Journalists violating copyright may have their press credentials denied for future meetings.
Insignias and logos of the ACR, ARP, and Rheumatology Research Foundation are proprietary marks. Use of these in any fashion, by any entity, for any purpose, is prohibited without the written permission of the ACR. The use of insignias, logos, and images that mislead the intended audience to believe that a piece or production is coming from the ACR is strictly prohibited and may result in the denial of press credentials for future meetings.
All those participating in, or otherwise in attendance at, ACR meetings and events are subject to the ACR Educational Meeting Code of Conduct.
The ACR is committed, and expects its staff, guests and participants to be committed, to providing a friendly, safe and welcoming environment for all, regardless of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status. By submitting a press registration request you are agreeing to read and abide by all aspects of the ACR Educational Meeting Code of Conduct.
Any actual or suspected violation of the Code of Conduct should be promptly reported to ACR staff or online using the Educational Activity Code of Conduct Report form. Violators are subject to expulsion from any or all aspects of the meeting or event.
If you intend to present coverage of ACR Convergence 2021 in a dedicated website, newsletter, or promotional piece of any kind, please include the following disclaimer at the top of your piece:
This information is brought to you by [insert organization name] and is not sponsored by, nor a part of, the American College of Rheumatology.
Additionally, you may not use the ACR Convergence 2021 logo nor company name to imply affiliation. Acceptable titles of your coverage are as follows:
The ACR reserves the right to request promotional activities violating this policy be edited or removed. Failure to comply with these guidelines may result in the loss of press credentials for future meetings.
To register for press access, use the Press Pass Request Form. Eligible outlets/publications sending multiple people should have each person submit a separate, individual request. Each journalist must provide the following:
Note: Journalists who received credentials for the previous year’s meeting must submit bylined coverage from the previous meeting in lieu of general work samples. If meeting coverage is behind a paywall, a username and password must be provided so ACR can verify the outlet/publication eligibility and confirm post-meeting coverage. If the journalist is new, but the outlet/publication is not, the assignment editor may be asked to provide proof of coverage from the previous year before journalists representing the organization will be approved for the current year’s meeting.
Once your application has been reviewed, you will receive confirmation of its approval or denial
from Amanda Head,
within three to seven business days depending on the volume of requests being received.
The ACR is accepting press releases about research being presented at the meeting for display in the virtual newsroom. Submitted press releases must observe the following guidelines to be accepted:
All individuals wishing to have a press release displayed in the virtual newsroom should email the release to Jocelyn Givens (firstname.lastname@example.org) for review and approval by Friday, October 22. Press releases will be reviewed in the order in which they are received. Please allow up to five business days for final approval.