Exhibitor Information

The American College of Rheumatology is committed to providing you with the information and tools you need to have a successful exhibiting experience. The information below will help you as you plan for the meeting.

Exhibitor Housing

Convention Management Resources (CMR) handles exhibitor housing for the meeting.

Convention Management Resources
639 Isbell Road, Suite 330
Reno, NV 89509
800-990-2446 or 415-979-2286 (6:00 AM–6:00 PM PST)
Secure Fax: 833-379-4401

Important Housing Advisory

Only Convention Management Resources (CMR) – the official housing agent for ACR Convergence – is authorized to make your hotel reservation.

Reservations made through unofficial or unauthorized websites, or third-party providers are not guaranteed by the ACR and may result in additional charges, no rooms even with a confirmation, loss of deposits and pre-payments, and may put your personal identity at risk.

If you are contacted by any agency other than CMR, please notify the ACR immediately.

Exhibitor Housing Application and Assignment

Exhibitor housing is open.
Submit Exhibitor Housing Application

Housing Priority Deadline: May 13
Forms received on or before the housing priority deadline will be assigned by the exhibitor priority points assigned by the ACR. Forms received after the priority deadline will be assigned by date/time order (after forms received prior to the deadline date are processed). Housing assignments will begin after May 23 based on your group's priority points. Confirmations will be sent beginning the week of June 13.

To reserve your hotel room, visit the exhibitor housing website.

The ACR has arranged for special meeting rates at hotels listed on the ACR website. All rates are for single or double occupancy unless otherwise noted.

Every effort will be made to place you at one of your preferred hotels.

Housing applications submitted by the deadline will be assigned housing based on:

  • Corporate donor status including Corporate Roundtable membership as of March 30, 2022.
  • Number of priority points. Each company is allocated one priority point per year of exhibiting.
  • Date/time in which the application is received.

Housing assignments will begin after May 23, based on how many priority points.

Exhibitor Registration

Convention Management Resources (CMR) handles exhibitor registration for the meeting.

Convention Management Resources
639 Isbell Road, Suite 330
Reno, NV 89509
800-990-2446 or 415-979-2286 (6:00 AM–6:00 PM PST)
Fax: 415-293-5231

Exhibitor Registration Schedule
Exhibitor Registration Open: July 8
Exhibitor Registration Deadline: October 14
Full details coming soon

Exhibitor Badge Access

Access to Exhibit Hall

All exhibitors and company representatives, including vendors entering the exhibit hall during exhibit and non-exhibit hours must have the appropriate badges.

  • During exhibit days, exhibitors can enter the exhibit hall at 8:00 AM and remain in the hall until 5:30 PM.
  • During installation days, exhibitors can enter the exhibit hall during installation hours.
  • Guests and children are not allowed in the exhibit hall during non-exhibit hours.

If you need access to the exhibit hall outside of the approved times, a request must be submitted in writing to Kelli Wondra.

Exhibitor Participation in Scientific Sessions

Exhibitors are permitted to attend scientific sessions, provided space is available. The scientific sessions are a separate forum from the promotional activities of the exhibit hall; therefore, exhibitors or company representatives attending educational sessions are expected to attend for the purposes of hearing the scientific information and not for the purposes of debate with speakers and other participants.

Although the ACR makes every attempt to accommodate all attendees, due to room size limitations, the ACR cannot guarantee a seat at any of the scientific sessions. In the event that room capacity is achieved, priority will be given to registered scientific attendees. Any attendee, including exhibitors or company representatives, displaying disruptive behavior during scientific sessions will be dismissed from the meeting.

Exhibitors interested in receiving CME credit must register as a paid scientific attendee.

Affiliate Events

Meetings and events organized by exhibitors held in conjunction with the ACR’s annual meeting are considered affiliate events. All events must be approved by the ACR.
Affiliate Events Details

Official Vendors

The vendors below are the only vendors that have been approved by the ACR. This list will be updated as more vendors are contracted. If you have a question about whether a vendor is an official ACR vendor, please contact Stacey Chandler.

Decorator and Material Handling Contractor
Shepard
404-720-8600
orders@shepardes.com

ACR Housing and Registration
Convention Management Resources
800-990-2446 or 415-979-2286
ACRsupport@cmrus.com

Audio Visual/Computer Rental
Onservices
United States: 800-801-7648
International: 702-515-5970
Hours: Monday-Friday, 6:00 AM – 4:00 PM PT

Advertising
TriStar
Hilary Bair, Event Media Strategist
913-491-4200
hbair@tristarpub.com

Mailing List Rental
INFOCUS Marketing
800-708-5478
sales@infocusmarketing.com

Service Kit

As an exhibitor at ACR Convergence, the exhibitor service kit is your resource to ensure a successful exhibiting experience. The service kit includes forms for ordering carpet, furniture, electricity, and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. provided by the official meeting contractors.

The exhibitor service kit will be available soon. Exhibiting companies will receive an email from Shepard with the login and password. Please contact Shepard for assistance with ordering your services at 404-720-8600 or orders@shepardes.com.

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