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The ACR is committed to providing you with the information and tools you need to have a successful exhibiting experience. The information below will help you as you plan for the meeting.
Convention Management Resources (CMR) handles exhibitor housing for the meeting.
Convention Management Resources
101 Mission Street, Suite 200
San Francisco, CA 94105
800-990-2446 or 415-979-2286 (6:00 AM – 6:00 PM PST)
Only Convention Management Resources (CMR) – the official housing agent for the ACR/ARHP Annual Meeting – is authorized to make your hotel reservation.
Reservations made through unofficial or unauthorized websites, or third-party providers are not guaranteed by the ACR and may result in additional charges, no rooms even with a confirmation, loss of deposits and pre-payments, and may put your personal identity at risk.
If you are contacted by any agency other than CMR, please notify the ACR immediately.
The exhibitor housing application is open.
Deadline to Submit Housing Requests: June 22, 2018
(Housing assignments will not be made until after this date.)
The ACR has arranged for special meeting rates at the hotels listed on the ACR exhibitor housing website. All rates are for single or double occupancy unless otherwise noted. Rates do not include tax.
Every effort will be made to place you at one of your preferred hotels. Housing applications submitted by the deadline will be assigned housing based on:
Housing assignments will begin after June 22, 2018 by the number of priority points your group has.
Please keep in mind the following polices:
Room blocks of nine or fewer rooms
Room blocks of ten or more rooms
Attrition Example (ten rooms or more):
Exhibitor contracts for 100 room nights. Exhibitor may release-without penalty up to 20% of the total room nights (in this example, 100 room nights). If an exhibitor actually utilizes 70 room nights, the exhibitor will be responsible for the number room nights not utilized up to 80% of the total room nights:
All reservation changes or cancellations must be made in writing to ACR Housing. It will be ACR’s discretion to bill the difference between the actual hotel’s pick-up numbers and 80% of the Total Room Nights as listed on the Group Booking Contract. These monies are due within 30 days of receipt of the invoice. Please note: The attrition invoice will be sent within 90 days after the close of the meeting.
Travel agencies, tour groups, and other entities requesting room blocks for non-exhibitor international attendees must contact ACR Housing and Registration for complete information on group housing and registration policies, to request a Group Housing Form or Group Registration Agreement.
Group Housing: firstname.lastname@example.org
For information on international room blocks, contact:
Lorenzo Foschi, Director of Global Client Relations
Global Group Services
Convention Management Resources (CMR) handles exhibitor registration for the meeting.
Exhibitor Registration Open: June 15, 2018
Exhibitor Registration Deadline: October 5, 2018
Registered exhibiting companies will receive a Welcome Letter from CMR with information on how to register your staff starting June 15. If you do not receive Welcome Letter please contact Convention Management Resources at 800-990-2446 or 415-979-2286 (6:00 AM – 6:00 PM PST)
Exhibitors must adhere to the following guidelines:
Exhibitors will receive one complimentary copy of printed meeting materials per each 10'x10' exhibit booth space purchased. Materials will be distributed at exhibitor registration.
Abstracts will be available online and via the official meeting app. A PDF of the meeting materials will also be available on the website prior to the meeting.
All exhibitors and company representatives, including vendors entering the exhibit hall during exhibit and non-exhibit hours must have the appropriate badges.
If you need access to the exhibit hall outside of the approved times, a request must be submitted in writing to Stacey Chandler by October 5, 2018.
Exhibitors are permitted to attend the open (non-ticketed) scientific sessions, provided space is available. The scientific sessions are a separate forum from the promotional activities of the exhibit hall; therefore, exhibitors or company representatives attending educational sessions are expected to attend for the purposes of hearing the scientific information and not for the purposes of debate with speakers and other participants.
Although the ACR makes every attempt to accommodate all attendees, due to room size limitations, the ACR cannot guarantee a seat at any of the scientific sessions. In the event that room capacity is achieved, priority will be given to registered scientific attendees. Any attendee, including exhibitors or company representatives, displaying disruptive behavior during scientific sessions will be dismissed from the meeting.
Exhibitors interested in attending any of the ticketed sessions or receiving CME credit must register as a paid scientific attendee and purchase a ticket for the session.
Meetings and events organized by exhibitors held in conjunction with the ACR annual meeting are considered affiliate events. All events must be approved by the ACR. See details about Annual Meeting affiliate events.
The vendors below are the only vendors that have been approved by the ACR. This list will be updated as more vendors are contracted. If you have a question about whether a vendor is an official ACR vendor, please contact Stacey Chandler.
Decorator and Material Handling Contractor
Brede/Allied Convention Services
407-851-0261, ext. 245
ACR Housing and Registration
Convention Management Resources
800-990-2446 or 415-979-2286
Audio Visual/Computer Rental
Projection Presentation Technology
800-377-7650, ext. 2754
Mailing List Rental
As an exhibitor at the ACR/ARHP Annual Meeting, the exhibitor service kit is your resource to ensure a successful exhibiting experience. The service kit includes forms for ordering carpet, furniture, electricity, and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. provided by the official meeting contractors.
All of the order forms are available on the Brede Service Center website.
Here are some important tips to keep in mind when ordering services:
Giveaways and Activity Requests
All giveaways and booth activities must be approved by the ACR. Please fill out the online form by October 3, 2018. For polices on giveaways and activities, please refer to pages 10-12 of the exhibitor rules and regulations.
Please review the exhibitor FAQs, this may help answer some of your questions. If you have questions about ordering services, please contact Brede Customer Service. For general questions about exhibiting, contact Stacey Chandler. As always, we appreciate your support and look forward to a very successful meeting in Chicago!