Exhibitor Information

The ACR is committed to providing you with the information and tools you need to have a successful exhibiting experience. The information below will help you as you plan for the meeting.

Exhibitor Housing

Convention Management Resources (CMR) handles exhibitor housing for the meeting.

Convention Management Resources
101 Mission Street, Suite 200
San Francisco, CA 94105
800-990-2446 or 415-979-2286 (6:00 AM – 6:00 PM PST)
Fax: 415-293-5231

Important Advisory

Only Convention Management Resources (CMR) – the official housing agent for the ACR/ARP Annual Meeting – is authorized to make your hotel reservation.

Reservations made through unofficial or unauthorized websites, or third-party providers are not guaranteed by the ACR and may result in additional charges, no rooms even with a confirmation, loss of deposits and pre-payments, and may put your personal identity at risk.

If you are contacted by any agency other than CMR, please notify the ACR immediately.

Exhibitor Housing Application and Assignment

Exhibitor Registration

Convention Management Resources (CMR) handles exhibitor registration for the meeting.

Convention Management Resources
101 Mission Street, Suite 200
San Francisco, CA 94105
800-990-2446 or 415-979-2286 (6:00 AM – 6:00 PM PST)
Fax: 415-293-5231

Exhibitor Registration Open: date to be announced
Exhibitor Registration Deadline: date to be announced

Registered exhibiting companies will receive a Welcome Letter from CMR with information on how to register your staff starting (date to be announced). If you do not receive Welcome Letter please contact Convention Management Resources at 800-990-2446 or 415-979-2286 (6:00 AM – 6:00 PM PST)

Exhibitors must adhere to the following guidelines:

  • All exhibitor personnel must be registered with Convention Management Resources (CMR). This includes booth representatives, agency personnel, I&D staff staying through the entire conference, and anyone needing access to the Exhibit Hall.
  • Exhibitors will receive five complimentary badges per 10'x10' booth purchased. Additional badges can be purchased for $75 per badge.
  • Exhibiting organizations must certify that names submitted for registration are full-time employees or official representatives of the exhibiting organization.
  • Exhibitor badges will allow access to attend the Poster Hall and non-ticketed scientific sessions, provided space is available. Attendees with an exhibitor badge cannot purchase tickets for ticketed sessions.
  • Attendees with exhibitor badges are NOT eligible to receive CME credit. To receive CME credit, you must register as a scientific attendee.
  • Exhibitor badges must be worn at all times while in the convention center, including the exhibit hall and while attending scientific sessions.

Registration Materials

Exhibitors will receive one complimentary copy of printed meeting materials per each 10'x10' exhibit booth space purchased. Materials will be distributed at exhibitor registration.

Abstracts will be available online and via the official meeting app. A PDF of the meeting materials will also be available on the website prior to the meeting.

Exhibitor Badge Access

Access to Exhibit Hall

All exhibitors and company representatives, including vendors entering the exhibit hall during exhibit and non-exhibit hours must have the appropriate badges.

  • During exhibit days, exhibitors can enter the exhibit hall at 6:30 AM and remain in the hall until 5:30 PM.
  • During installation days, exhibitors can enter the exhibit hall during installation hours.
  • Guests and children are not allowed in the exhibit hall during non-exhibit hours.

If you need access to the exhibit hall outside of the approved times, a request must be submitted in writing to Stacey Chandler by (date to be announced).

Exhibitor Participation in Scientific Sessions

Exhibitors are permitted to attend the open (non-ticketed) scientific sessions, provided space is available. The scientific sessions are a separate forum from the promotional activities of the exhibit hall; therefore, exhibitors or company representatives attending educational sessions are expected to attend for the purposes of hearing the scientific information and not for the purposes of debate with speakers and other participants.

Although the ACR makes every attempt to accommodate all attendees, due to room size limitations, the ACR cannot guarantee a seat at any of the scientific sessions. In the event that room capacity is achieved, priority will be given to registered scientific attendees. Any attendee, including exhibitors or company representatives, displaying disruptive behavior during scientific sessions will be dismissed from the meeting.

Exhibitors interested in attending any of the ticketed sessions or receiving CME credit must register as a paid scientific attendee and purchase a ticket for the session.

Affiliate Events

Meetings and events organized by exhibitors held in conjunction with the ACR annual meeting are considered affiliate events. All events must be approved by the ACR. See details about Annual Meeting affiliate events.

Official Vendors

The vendors below are the only vendors that have been approved by the ACR. This list will be updated as more vendors are contracted. If you have a question about whether a vendor is an official ACR vendor, please contact Stacey Chandler.

Decorator and Material Handling Contractor
Jim Cherry
Brede/Allied Convention Services
407-851-0261, ext. 245

ACR Housing and Registration
Convention Management Resources
800-990-2446 or 415-979-2286

Audio Visual/Computer Rental
Projection Presentation Technology
Holly Alderton
800-377-7650, ext. 2754

TriStar Publishing
Nan Blunk

Mailing List Rental
INFOCUS Marketing

Service Kit

As an exhibitor at the ACR/ARP Annual Meeting, the exhibitor service kit is your resource to ensure a successful exhibiting experience. The service kit includes forms for ordering carpet, furniture, electricity, and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. provided by the official meeting contractors.

All of the order forms are available on the Brede Service Center website.

  1. Go to bredeallied.com
  2. Click “Order Online”
    • If you have an account with Brede, enter your username and password and skip to step 3.
    • If you do not have an account, click “Not Registered? Sign Up Now” to create an account.
  3. Find “ACR/ARP 2019” on the list of shows
  4. Click on “Service Center”
  5. Enter the show password.  The show password was sent to you via email from Brede.  If you do not have the password, please contact the Customer Service Department at 407-851-0261 or info@bredeallied.com.

Here are some important tips to keep in mind when ordering services:

  • Discounts are often available on services ordered by the early bird deadline.
  • By ordering booth furnishings, utilities, and services in advance, you save money and also ensure a smooth and successful on-site experience.
  • If you are using an exhibitor-appointed contractor, please fill out the appropriate forms and forward the link to the service kit and rules and regulations to your contractor.
  • Bring copies of your advance orders for easy reference on-site.

Giveaways and Activity Requests
All giveaways and booth activities must be approved by the ACR. Details coming soon.

Please review the exhibitor FAQs (coming soon), this may help answer some of your questions. If you have questions about ordering services, please contact Brede Customer Service. For general questions about exhibiting, contact Stacey Chandler. As always, we appreciate your support and look forward to a very successful meeting!