Exhibitor Information

The American College of Rheumatology is committed to providing you with the information and tools you need to have a successful exhibiting experience. The information below will help you as you plan for the meeting.

Important Show Resources

Exhibitor Housing

Convention Management Resources (CMR) handles exhibitor housing for the meeting.

Convention Management Resources
101 Mission Street, Suite 200
San Francisco, CA 94105
800-990-2446 or 415-979-2286 (6:00 AM – 6:00 PM PT)
Secure Fax: 883-379-4401

Annual Meeting Official Housing Provider badge

Important Advisory

Only Convention Management Resources (CMR) – the official housing agent for ACR Convergence – is authorized to make your hotel reservation.

Reservations made through unofficial or unauthorized websites, or third-party providers are not guaranteed by the ACR and may result in additional charges, no rooms even with a confirmation, loss of deposits and pre-payments, and may put your personal identity at risk.

If you are contacted by any agency other than CMR, please notify the ACR immediately.

Exhibitor Housing Application and Assignment

Exhibitor housing application is open.

Reserve Hotel

Housing Priority Deadline: July 1, 2020
Forms received on or before the Housing Priority Deadline Date will be assigned by the Exhibitor Priority Points assigned by the ACR. Forms received after the Priority Deadline Date will be assigned by date/time order (after forms received prior to the deadline date are processed). Housing assignments will begin after July 6, 2020 by your Group's Priority Points. You may expect to receive confirmation beginning the week of August 5, 2020.

The ACR has arranged for special meeting rates at the hotels listed on the ACR exhibitor housing website. All rates are for single or double occupancy unless otherwise noted.

Every effort will be made to place you at one of your preferred hotels.

Housing applications submitted by the deadline will be assigned housing based on:

  • Corporate donor status including Corporate Roundtable membership as of March 15, 2020.
  • Number of priority points. Each company is allocated one priority point per year of exhibiting.
  • Date/time order the application is received.

Housing assignments will begin after July 6, 2020 by the number of priority points your group has.

Exhibitor Registration

Convention Management Resources (CMR) handles exhibitor registration for the meeting.

Convention Management Resources
101 Mission Street, Suite 200
San Francisco, CA 94105
800-990-2446 or 415-979-2286 (6:00 AM – 6:00 PM PT)
Secure Fax: 883-379-4401

Exhibitor Registration Schedule
Exhibitor Registration Open: June 15, 2020
Exhibitor Registration Deadline: October 9, 2020

Full details coming soon

Exhibitor Badge Access

Access to Exhibit Hall

All exhibitors and company representatives, including vendors entering the Exhibit Hall during exhibit and non-exhibit hours must have the appropriate badges.

  • During exhibit days, exhibitors can enter the Exhibit Hall at 6:30 AM and remain in the hall until 5:30 PM.
  • During installation days, exhibitors can enter the Exhibit Hall during installation hours.
  • Guests and children are not allowed in the Exhibit Hall during non-exhibit hours.

If you need access to the Exhibit Hall outside of the approved times, a request must be submitted in writing to Stacey Chandler.

Exhibitor Participation in Scientific Sessions

Exhibitors are permitted to attend the open (non-ticketed) scientific sessions, provided space is available. The scientific sessions are a separate forum from the promotional activities of the Exhibit Hall; therefore, exhibitors or company representatives attending educational sessions are expected to attend for the purposes of hearing the scientific information and not for the purposes of debate with speakers and other participants.

Although the ACR makes every attempt to accommodate all attendees, due to room size limitations, the ACR cannot guarantee a seat at any of the scientific sessions. In the event that room capacity is achieved, priority will be given to registered scientific attendees. Any attendee, including exhibitors or company representatives, displaying disruptive behavior during scientific sessions will be dismissed from the meeting.

Exhibitors interested in attending any of the ticketed sessions or receiving CME credit must register as a paid scientific attendee and purchase a ticket for the session.

Affiliate Events

Meetings and events organized by exhibitors held in conjunction with ACR Convergence are considered affiliate events. All events must be approved by the ACR. See details about ACR Convergence affiliate events.

Official Vendors

The vendors below are the only vendors that have been approved by the ACR. This list will be updated as more vendors are contracted. If you have a question about whether a vendor is an official ACR vendor, please contact Stacey Chandler.

Decorator and Material Handling Contractor

ACR Housing and Registration
Convention Management Resources
800-990-2446 or 415-979-2286

Audio Visual/Computer Rental
Projection Presentation Technology
Holly Alderton
800-377-7650, ext. 2754

Hilary Bair, Event Media Strategist

Mailing List Rental
INFOCUS Marketing

Service Kit

As an exhibitor at ACR Convergence, the exhibitor service kit is your resource to ensure a successful exhibiting experience. The service kit includes forms for ordering carpet, furniture, electricity, and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. provided by the official meeting contractors.

The exhibitor service kit will be available soon. Exhibiting companies will receive an email from Shepard with the login and password. Please contact Shepard for assistance with ordering your services at 410-737-9270 or baltimore@shepardes.com.

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