Mailing List Rentals

Thank you for your interest in the ACR and your request for rental of our membership mailing list.

To fulfill your order for the membership list we will need a letter outlining the following:

• The type of media you would like your labels printed on. We offer:

  • Pressure sensitive labels (peel-off, self-sticking labels for use in your office),

  • Cheshire paper (white computer paper labels used by mailing houses),

  • Electronic (e-mail only to a legally bonded mail house or printer)

The mailing list is not available on electronic media such as tape or diskette.

• Who you are trying to reach. The ACR is made up of two divisions: the American College of Rheumatology whose members are primarily physicians involved in the treatment or research into rheumatic diseases and the Association of Rheumatology Health Professionals whose members are any allied health professional (nurses, occupational or physical therapists, social workers, etc.) involved in the treatment or research into rheumatic diseases. Please state which division(s) you would like your mailer to reach in your cover letter.

  • ACR Members: physicians and scientists dedicated to treatment or research.

• ARHP Members: allied health professionals dedicated to treatment or research, or staff members in a rheumatology practice.

• Both ACR and ARHP members.

Your next choice is to mail your item to specific groups within the ACR division (the ARHP division does not have groups.)

• Fellows - board certified or board eligible rheumatologists, pediatricians who live in the US, Canada and Mexico.

• Clinical Members - board certified in a related, non-rheumatalogical field, i.e.; immunologists, orthopedic surgeons, etc.

• Research Members - scientists dedicated to research, primarily PhD's

• Trainee Members - MD's currently in a rheumatology fellowship training program

• International Fellow Members- physicians (outside US, Canada and Mexico) who have equivalent board certification in their own countries

• International Members - clinical and research members living outside the U.S .

• International Trainee - doctors in rheumatology fellowship training programs whose permanent address is outside the U.S.

• Which areas you wish to mail to. If you need just the U.S. membership, or if you want just a certain state or country - we can print it. We can also limit the number of labels to any specific number. For instance, if you only need 3,000 labels, we can print exactly 3,000.

• How to sort the labels. We need to know whether the list should be printed in zip code order or in alphabetical order.

Note: If the above information is not specified, your labels will be printed in zip-code order on cheshire paper and will include all members in all regions and countries.

• A sample of the mailing piece (and Envelope) you will be mailing out to our members, which can be a photocopy of an actual brochure or a draft. This is so we can refer members to you if they should call us with questions about your mailing. The text of all mailers is subject to approval by either an ACR department head, or by an ACR committee. You will be notified if the text of the mailer has not been approved. If you are ordering more than one set of labels, we will need a sample mailer for each set, if the mailer is different for each set of labels.

Additional Instructions

• The agreement form must be completely filled out and signed.

• Brokers or firms representing clients intending to use the ACR mailing list must provide the client name, address, phone, fax, and contact name.

Turnaround, Fees

• We date label requests as being received by the date all of the above information has been received, not by the date of the initial inquiry. Processing of the labels takes approximately 14 working days from the date of receipt. Rush orders will be shipped within 7-10 working days.

• The price of the labels is $.25 per address. There is a $25.00 surcharge for rush orders. You will be invoiced after the labels have been run. The labels will be shipped via FedEx or UPS service at a cost of $18.00. To reduce shipping time, the labels can be shipped overnight, however you will be invoiced for the service. The invoice will sent under separate cover and is payable on receipt.

• Our estimated membership counts per category are below. Please find the Division and Group descriptions above.

Note: the following counts are ESTIMATES and are not to be used to calculate payment. You will be invoiced under separate cover by the actual count of the labels shipped to you.

The totals above are current as of 1/26/09.

Note: Depending on approval of content in your mailing piece, the total number of labels you may rent may differ from the totals above. Depending on the type of mailing, the ACR may release only the records of the members who opted to receive all mailings.

If you have any questions concerning these mailing label request procedures, please contact me (Regina Adair) at 404-633–3777 ext. 816.